Fri. Dec 4th, 2020

Eyes on Business

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How to Organise Office Leasing for Small Business

3 min read
Organise Office Leasing

There are several factors you need to consider when deciding on an office leasing contract for your small business. This is done to ensure that the business operates in the best conditions. It’s important, of course, because it will foster future company growth. When a business operating out of the right office space, the owner will be in a better position to hire more employees; and thereby increasing the workforce. That is why it is recommended that the business owner should lease a space that is slightly bigger than she needs for her current number of employees (to leave room for workplace growth).

Here are some of my best tips on how to effectively organize office leasing for small business:

Location of the business
Before deciding on office space you need to ensure that the location is good for the business. The location in which a business is based can determine the success or failure of the business. Small businesses often need rich and busy environments in which they can thrive and grow. Conversely, retail leasing in a place with high crime rates may not be so good for the business. It is therefore absolutely necessary to carry out proper research before sealing any leasing deals.

Room for Expansion
As a small business, chances are there will be growth and expansion in the business in a matter of years. Before leasing a whole property, it is good to confirm if the space available will meet all the goals that you may have for your business. Flexible spaces are the best, as they will accommodate your business requirements should there be a need to expand the business. Tight spaces should be avoided when leasing, as this may act as a limiting factor to the growth of your business. Some office spaces are made in such a way that the compartments are separated by materials that are easy to change (for example fabric or cardboard). This makes it very easy to break through walls when there is a need to expand a room.

Accessibility
The business should be strategically located in such a way that customers can easily get to you when they need your services. Accessibility may be defined by the available transport systems that are in the area. It can also be determined by how easy it easy to get to the location where the business is based. With this factor in mind, office spaces that are difficult to access should not be considered when leasing office space. Customers are likely to make return visits to the business if they had an easy time getting there the first time. Consider office spaces that are wheelchair accessible as well – for this same reason.

Cost of Utilities
Leasing a new office space may mean adapting to a number of changes. One of the main changes includes a difference in the cost of money spent on utilities such as water and electricity. Familiarizing yourself with the new utility compensation plans will help in avoiding future problems with relevant authorities. It is therefore good to make detailed inquiries about these services before sealing the deal. In doing so, you can also estimate how much you are likely to spend in a single month. After you have those results you can calculate the budget for the whole year.

Functionality
The space you’re leasing should enable employees to perform at their best in what they are doing. It’s important that the rooms are well ventilated to allow the maximum flow of air. Having a nice breeze coming through the office will make employees feel energized, which in turn will maximize employee output. The rooms you’re looking to lease should also have all the basic needs of an office, such as the right number of electricity sockets. The office space should also be in good condition. The last thing you want is to rent a place that might put the lives of your employees in danger.

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